Privacy Policy

The URL for the O’Brien Clan website is www.obrienclan.family (Website). The managers of the Website, including Rob Landsberry (we or us or Website Managers), value and respect the privacy of the people we deal with.

The Website Managers are committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) (Privacy Act) and other applicable privacy laws and regulations.

This Privacy Policy (Policy) describes how we collect, hold, use and disclose your personal information, and how we maintain the quality and security of your personal information.

What is personal information?

“Personal information” means any information or opinion, whether true or not, and whether recorded in a material form or not, about an identified individual or an individual who is reasonably identifiable. In general terms, this includes information or an opinion that personally identifies you either directly (eg your name) or indirectly.

What personal information do we collect?

The Personal Information we collect about you depends on the nature of your dealings with us and what you choose to share with us.

The Personal Information we collect about you may include:

Tier 1 Personal Information

  • your name

  • email address

  • your relationship to Catherine Irene O’Brien (nee Casey) and Thomas Bede O’Brien (Irene and Bill)

Tier 2 Personal Information

  • mailing or street address

  • date of birth

  • phone number

  • stories about you or your family

  • photographs of you or your family

  • documents relating to you or your family

  • your likes and dislikes with respect to certain areas such as books, music, and movies

Note that some stories, photographs, and documents relating to your family may already be in the possession of the Website Managers, having been provided by you or some other person without any conditions around what can be done with them. These items do not fall under the definition of Personal Information.

If we collect your Personal Information, we will do so only by request to you and with your consent, and we will take the appropriate measures to protect the security of this information.

You do not have to provide us with your Personal Information. If you do not provide us with your Tier 1 Personal Information at a minimum, we will not be able to allow you to access the Website.

How do we collect your personal information?

  • We collect your personal information directly from you when you interact with us via email

  • interact with us over the phone

  • interact with us in person

  • interact with us online via the registration process on the Website

How do we use your personal information?

We use Tier 1 Personal Information to create a profile (Profile) for you. That profile will be published on the Website.

We will also use Tier 1 Personal Information to contact you.

We use Tier 2 Personal Information to enhance your Profile and to add to other areas of the Website, but we will only do so for those elements of Tier 2 Personal Information for which you have given us your express permission to do so, with such permission being in written form which includes via email (Approved Tier 2 Personal Information).

Disclosure of personal information to third parties

The only third parties who will have access to your Tier 1 Personal Information and your Approved Tier 2 Personal Information will be those who have registered on the Website, and who have been approved by us to have access to the Website (Approved User).

A person can only become an Approved User if they share their Tier 1 Personal information with us, and they are approved by us. While we use discretion as to who becomes an Approved User, the general rule is that a person must be related by blood or marriage to Irene or Bill, or who have close ties to Irene or Bill, their antecedents or descendants.

Each Approved User will only have access to the Website if they have registered and been approved by us, and then only via a username and password.

We will not share your information with any third parties other than Approved Users.

Online activity

Cookies

The Website uses cookies. A cookie is a small file of letters and numbers that the Website puts on your device if you allow it. These cookies recognise when your device has visited the Website before, so we can distinguish you from other users of the Website. This improves your experience and the Website.

We do not use cookies to identify you, just to improve your experience on the Website. If you do not wish to use the cookies, you can amend the settings on your internet browser so it will not automatically download cookies. However, if you remove or block cookies on your computer, please be aware that your browsing experience and the Website functionality may be negatively impacted.

Website analytics

The Website uses Google and Squarespace analytics' services to help us better understand visitor traffic, so we can improve our services and the Website. Although this data is mostly anonymous, it is possible that under certain circumstances, we may connect it to you.

Direct marketing

We may send you direct marketing communications and information about our services, opportunities, or events that we consider may be of interest to you if you have requested or consented to receive such communications. These communications may be sent in various forms, including mail, SMS, and email, in accordance with applicable marketing laws, such as the Australian Spam Act 2003 (Cth). You consent to us sending you those direct marketing communications by any of those methods. If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so.

You may opt-out of receiving marketing communications from us at any time by contacting us.

Retention of personal information

We will not keep your personal information for longer than we need to. In most cases, this means that we will only retain your personal information for the duration of your relationship with us unless we are required to retain your personal information to comply with applicable laws, for example record-keeping obligations.

We will endeavour to keep your personal information accurate, complete, and up to date, or to allow you to do so from the Website.

If you wish to make a request to access and/or correct the personal information we hold about you, you should make a request by contacting us and we will usually respond within 5 business days.

Links to third party sites

The Website contains links to websites operated by third parties. If you access a third‑party website through our Website, personal information may be collected by that third party website.

We make no representations or warranties in relation to the privacy practices of any third‑party provider or website and we are not responsible for the privacy policies or the content of any third‑party provider or website. Third‑party providers/websites are responsible for informing you about their own privacy practices and we encourage you to read their privacy policies.

Inquiries and complaints

For complaints about how we handle, process, or manage your personal information, please contact us. Note we may require proof of your identity and full details of your request before we can process your complaint.

Please allow up to 5 business days for us to respond to your complaint. It will not always be possible to resolve a complaint to everyone’s satisfaction. If you are not satisfied with our response to a complaint, you have the right to contact the Office of Australian Information Commissioner (at www.oaic.gov.au/) to lodge a complaint.

Written by Rob Landsberry, last updated 16 May 2023